Building Use & Rental

BUILDING USE POLICIES AND GUIDELINES FOR CARBONDALE UNITARIAN FELLOWSHIP

The Carbondale Unitarian Fellowship encourages members, friends and community groups to use our church space when it is not being used for regular church activities. Any activities conducted on property under control of the Carbondale Unitarian Fellowship (herein after referred to as CUF) must be consistent with the Vision and Mission.

Vision and Mission Statements of the Fellowship and the Unitarian Universalist Statement of Principles can be found at carbondaleuf.org or picked up at the Fellowship Office.

In keeping with the principles of our faith, the CUF facilities are not available to groups that restrict its membership, program or activities, as for example, by race, sex, etc., unless that group can show that restrictions are directly related to the purposes of the organization; and that these purposes do not include the exploitation of any persons or groups. The Church facilities are not available to any outside group for commercial purposes; for example, activities by outside groups for fund raising (except groups that are verifiable charities), partisan political activity or any activity that violates the 501c-3 church status.

In order to coordinate scheduling and help ensure appropriate use of our facilities, we have established the following procedures, policies and guidelines:

SCHEDULING PROCEDURE

1. Please contact the church office to discuss your planned event, your space needs, and church space availability, and make your verbal reservation. The church assistant administrator will assign your group the most economical space available that will meet your needs. The church assistant administrator may request information concerning your event in order to determine if the purposes of the event and group are consistent with church policies and principles. If there are any questions or concerns regarding your event, the assistant administrator may refer your proposal to the Minister or Board of Directors prior to confirming your reservation.

2. Return your signed Building Use Agreement to the church assistant administrator. To ensure a firm booking date, the signed agreement must be received within five (5) business days of your verbal reservation. Upon receipt, the assistant administrator will contact you by phone, email or mail to confirm that your event is scheduled for the requested date(s).

3. Fees are due at least seven (7) business days prior to your event. If you need a loaner church key, you may arrange with the assistant administrator to pick up the key when the key deposit of $50.00 is paid.

4. Cancellation Policy: If you need to cancel an event, you must notify the church assistant administrator at least one (1) week prior to the event to receive a refund of your deposits. If you cancel your event within the last seven (7) business days, the scheduling deposit of $50.00 (which will be deducted from the security deposit) will not be refunded. However, if the event is canceled due to inclement weather, you may choose to reschedule the event or receive a refund of your deposits, minus fees for any services already performed. Any further questions you may have regarding scheduling should be addressed to the church assistant administrator.

BUILDING USE POLICIES/CONDITIONS

The following guidelines apply to the church property at 105 North Parrish Lane in Carbondale, Illinois.

1. The church reserves the right to use of the facilities in rare cases of emergency. If your event is cancelled for this reason, your fees will be refunded in full.

2. Scheduled events may take place between the hours of 7:00 am and 10:00 pm. The premises must be vacated by 11:00 pm.

3. Selling alcohol on church property is strictly forbidden. Use of tobacco products is prohibited in and around the church building.

4. The facilities may not be used for events that may have a negative impact on the neighborhood (for example: loud concerts which can be heard outside of the church), and all activities must comply with all federal, state, and local laws and regulations.

5. Our church name cannot be used in any way as publicity or endorsement of a particular political candidate, party or platform.

6. Activities cannot be conducted for financial gain except when the net proceeds raised are exclusively for the use of verifiable charities, to the church or other nonprofit groups.

7. Direct adult supervision is required at all times for lit candles. Use of any other fire, smoke or combustible material is strictly forbidden anywhere in the church building or on church grounds.

8. Use of the organ or piano is granted by permission of the Music Committee Chairperson only. Groups who are concerned with the tuning of the piano may have it tuned at their own expense and must use our recommended tuners (names provided by church Music Committee Chairperson).

9. Use of audio equipment belonging to the church is by special permission only. An additional fee of $50.00 will be charged.

10. No equipment or materials may be stored on church property without prior approval.

11. Event sponsors are responsible for the supervision of those attending their activity and for compliance with the policies and conditions of use. Any children in attendance at scheduled events must be properly supervised in accordance with the church’s childcare policy. If any part of the building is used for childcare purposes, the children must be supervised by at least two caregivers, one of whom is an adult. In all such cases, there must be at least two adults in the building, at least one of whom is age 25 years or older.

12. The church reserves the right to amend the building use and policies.

USE OF FACILITIES

1. We expect each group to exercise care and respect in the use of church property.

2. If requested in your Use Agreement, members of your group can set up the chairs and tables as needed.

3. The church encourages the recycling of appropriate materials and the composting of appropriate food scraps. If possible, please take these items with you.

4. Extra fees will be charged to you or deducted from your security deposit for extra cleanup required or any damage noted upon post-event inspection. Affixing items to church walls is prohibited.

USE OF KITCHEN

1. Dishes, pots, silverware and tablecloths are available for use by groups which have reserved the kitchen area. Groups may not use the church’s disposable materials or other provisions located in the kitchen.

2. Each group using the kitchen must leave it clean and orderly. You must remove all leftover food, beverages, and food preparation equipment. All church items used, except tablecloths, must be cleaned and returned to their proper places before your group leaves. Soiled tablecloths should be left in a neat bundle on the counter. Church members and friends are expected to take soiled linens home for laundering and return them to the church within seven (7) business days after their event.

FEE POLICIES

1. Security Deposit – a security deposit must be submitted for one-time events that are not scheduled by active members or friends. It is due with the balance of the use fees, at least seven (7) business days before the event. This fee will be used to cover any damage that may occur to church property or any cleanup not completed by your group. Refund of the security deposit will be made after inspection of the church property following the event. Your group will be responsible for any cost in excess of the deposit and may not be permitted to use church facilities in the future.

2. Audio Equipment Fee – Use of the audio equipment is by special arrangement only.

FEE STRUCTURE

  FELLOWSHIP
HALL
FELLOWSHIP
COMMONS

 KITCHEN

RE COMMONS

 CLASSROOM

$550 (5 hrs)       N/A N/A
$300 (5 hrs)   N/A N/A N/A N/A
$150 (3 hrs) N/A     N/A N/A
$200 (3hrs)     N/A N/A N/A
$100 (3 hrs) N/A N/A N/A   N/A
$35 (3 hrs) N/A N/A N/A N/A  

Use is based on three hour time block

Click HERE for Building Use Agreement Form